Save Time With the WordPress “Quick Edit” and “Bulk Actions” Features

By Ali Luke

It’s a safe bet that you know how to add and edit posts in WordPress – but you might not be so familiar with its Quick Edit and Bulk Actions features.

While both of these are easy to use, it’s not necessarily obvious if you don’t know what you’re looking for.

Quick Edit is a great way to make changes to an individual post, or a few posts.

Bulk Actions allows you to edit multiple posts at once (though you have to make the same change, or changes, to each).

Editing Posts with Quick Edit

1. Login to your blog’s dashboard and go to Posts –> All Posts.

2. Hover your cursor over the title of a post you want to edit:

wordpress-quick-edit-1

3. Click the small Quick Edit link beneath the post’s name.

The post title will expand to become an editing pane:

wordpress-quick-edit-2

Although you can’t use the Quick Edit feature to edit the text of your post itself, you can change quite a few details, including:

  • The title
  • The post slug (which appears at the end of the URL)
  • The date on which the post was published
  • Whether the post is password protected, or private
  • The post’s category
  • The post’s tags
  • Whether comments and pings are allowed
  • The post’s status (draft, pending review, published)
  • Whether or not the post is “sticky” (which means it appears at the top of your blog, regardless of whether there are newer posts)

Editing Posts in Bulk

If you need to make changes to several posts, doing so in the Quick Edit mode is quicker than opening up the full editing view each time.

Even better, though, you can use the Bulk Actions option to make changes to a whole lot of posts at once.

Simply:

  • Check the posts you want to edit (to select all posts on the page, click the top checkbox).
  • Under the Bulk Actions menu, select Edit and click Apply.

wordpress-bulk-edit

You can’t make so many changes as with Quick Edit, but you can change categories, tags, author (if you’re an admin), comments and pings, published status, and whether or not the post is sticky.

Why might you want to bulk edit posts?

Let’s say that two of you – Sue and Bob – have been writing a blog under one user account, “Sue”, and you’ve now added a new account, “Bob”.

Rather than editing each post individually, you can simply select all the posts that Bob wrote, and assign them to the “Bob” account using a bulk edit.

Here’s another example: you’ve decided to switch off comments on a bunch of posts. Through this screen, you can do it in seconds – rather than spending ages editing each individual post.

 

Was this all news to you, or have you used the Quick Edit and/or Bulk Actions features before? Let us know your experiences in the comments!

 




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11 Responses to “Save Time With the WordPress “Quick Edit” and “Bulk Actions” Features”

  • PJ Sharon

    Thanks so much for the tutorial. I’ve often wondered how to use these two features on my WP blog. This was quite helpful, and I LOVE your Daily Writing Tips!

  • George

    Ali Luke thanks for your post. It was really waste my time doing single edit on wordperss. I just learnt how do I do bulk edit on wordpress.

  • dojo

    I am using the quick edit feature quite a lot on my blogs. It does same more time and it gets most of the job done.

  • Sheri

    Thank you for this information. I did not use the quick edit before, and after reading this I went and looked at the quick edit option on pages too. Very handy in both cases.

  • Olajide Adetutu

    Hi Ali,
    Do you know I never knew this could be done with wordpress. This post will go a long way in impacting few of us that are just getting used to using wordpress platform. I just started blogging anyway. I believe with more posts like this from you and this blog, everything would be a cinch.

    Once again, thanks for this inciteful post.

  • Ali Luke

    Glad this was useful, everyone! 🙂 If there are any other WordPress features you’re not sure about or would like to see explained, just drop me an email — ali@dailyblogtips.com.

  • hudixt

    thanks for this tutorial . would help me save time on my articles . really appreciaitng

  • Raspal

    Hi Ali,

    I’ve used both these features a lot and surely they are time savers! But, thank you for reminding that these are time savers. I kept using these but never thought these are time savers. Just took them for granted.

    Sometimes, I used to accidentally compose a post draft (even publish them) using my WordPress admin account. Later, I would just quick-edit the draft(s) and change the author quickly. Now, I have activated the Hello Dolly plugin which reminds me that I’m logged in as the admin account, as well as changed the name of the Admin account to show me I’m the wrong person to compose a post.

    Raspal
    http://raspalwrites.com
    http://thetechnicaltips.com
    http://easytechnicalblog.com
    https://twitter.com/raspalwrites
    https://facebook.com/raspalwrites

  • Harsh Agrawal

    I often use bulk-edit feature…A real time -saver…

  • Nanette Levin

    Thanks for the quick, easy, tips, Ali. Like others I’ve seen the quick edit and bulk action options, but hesitated to try them. Wish I had read this post before I decided to significantly cull down the categories on one of my sites. It would have been a HUGE time saver.

  • Michael Cannon

    Thank you for writing up this WordPress bulk/quick edit article.

    I’d had enough requests for bulk/quick edit enhancements that I wrote a Custom Bulk/Quick Edit plugin, http://wordpress.org/plugins/custom-bulkquick-edit/.

    * API of actions and filters
    * Auto detects most post custom fields
    * Auto-suggest for bulk and quick edit taxonomy entries
    * Easily remove or replace category and taxonomy relations
    * Edit excerpts
    * Performance minded – Plugin automatically loads when needed
    * Prevents editing of common and static fields like cb, id, author, etc.
    * Sample configurations provided as needed
    * Save post handler can be customized for your needs.
    * Setting options export/import
    * Settings screen
    * Supports WordPress’s own taxonomy handlers for category and tag relations
    * Unset checkbox, radio, and select values during bulk edit
    * View category and tag relations on edit screen columns

    Please give it a whirl and let me know what you think. The premium version enables the enhancements for custom post types. See http://aihr.us/products/custom-bulkquick-edit-premium-wordpress-plugin/.

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