Ten Task Management Tools To Boost Team Productivity (2019)

By Guest Author - 4 minute read

As the name itself suggests, a task management tool is designed to help teams and individuals manage the tasks of a project efficiently, effectively, and on schedule. Many people believed task management as a process that revolves entirely around managing tasks and to-do lists. But that’s not true, right?

Most of the task management software systems available today incorporate features and functionalities that respond to all your needs. From enhancing team collaboration via quick group chats to keeping an eye on task status through progress percentage, there are dozens of software and tools in the market that provide you the ability to get work done the way you need to.

Here, in this article, we’ll go over a few popular tools that meet the business requirements, manage tasks lists, improve teamwork, and ultimately boost team productivity. Take a look at the list of 10 best task management tools below and decide which one is right for you.

The best task management tools (free and paid)

1. ProofHub
When it comes to using a versatile tool that meets all your business requirement, ProofHub provides an ideal choice. It’s an all-in-one project management system packed with powerful features that save you from investing in too many tools to run your business successfully. Leading organizations like NASA, Disney, Taco Bell, and more have shown their faith in ProofHub and are using it to make task management less stressful. With features like Gantt chart, Kanban boards, Timesheets, and Reports, ProofHub allows you to manage multiple tasks and projects without any hassle. The software is available as a mobile app and integrates with various tools and apps. Go for a free trial today!

2. Hibox
Hibox is a great tool for teams/individuals who are looking to work remotely. But that’s not all. The tool is designed to work for almost any employee or office environment. With a combination of chat, video, and task management, Hibox allows teams to connect, share files, create tasks, track tasks, and deliver projects from anywhere. Moreover, teams can personalize tasks by adding files, setting deadlines, or using the personal AI for some insightful assistance. The tool is available as a mobile app for both Android and iOS devices.

3. ClickUp
ClickUp is a tool that has risen to the top of the list for task management and project management tools. In simple words, ClickUp offers a combination of features and functionalities that can fit any individual, team, or organization. You can think of it as a productivity platform that can be customized to fit any needs. The tool is designed to help teams manage task management as well as project management all in one place. If you are looking forward to creating the perfect work-life balance, ClickUp is the right tool to work with.

4. Glip
There are tools in today’s market that are designed for certain purposes. Glip is one such tool. It’s an easy, intuitive team collaboration tool that focuses on improving task management via a solid communication channel. It’s a great solution for teams and business who are looking for simplicity and functionality altogether. Apart from chat, Glip provides various features like screen sharing, file sharing, and more that makes task management easy and effortless.

5. Smartsheet
Smartsheet is one of the most popular online task management software solution available today. It’s easy to use software solution that works on any platform or with any tool. The software is flexible as it can be used to manage multiple projects and resources. Furthermore, it integrates with various tools and apps, including Google Apps, Salesforce, Dropbox, and more.

6. Task Manager
In Windows, the task manager is basically used for viewing the currently running programs on the computer. Along with that, it also provides information regarding the hardware resources being used by the programs. Now, in terms of project management, task manager can be used to track recurrence, progress, time utilized, etc. The tool provides insightful details that allow you to get a better hold over your tasks and get them completed as planned.

7. Centrallo
Centrallo is an organization tool that helps in organizing tasks via better planning, scheduling, and executing. It allows teams to create any number of task lists as well as share or access them from anywhere. This tool is available for free for all major platforms, including Android, iOS, and Windows.

8. Flock
Flock is all about fewer emails and more work. It’s a simple yet powerful task management system that helps to organize all your work streams. This tool comes packed with a range of built-in features like shared to-dos, quick reminders, notes, polls and more. Also, this tool integrates well with your favorite third-party apps like Google, MailChimp, Dropbox, Jira, Trello, etc. Try it for free today!

9. Todoist
Task management is overwhelming, but Todoist is an absolute breeze. It is a simple tool with a no-frills interface that helps you get things done more quickly. Todoist keeps all your to-dos in one centralized place, making it easier for you to track everything and get it all done within the desired time. Task labels, reminders, location-based notifications, and automatic backups are a few features that make Todoist ideal for task management.

10. Any.Do
Any.Do is a combination of a to-do list app and a task manager. It labels items (tasks or events) as today, tomorrow, and upcoming, providing a quick view of what needs to be done or what’s coming ahead. It also allows you to organize items by their due date or category. The tool is available in two versions i.e. basic and premium. With a basic plan, you can plan your daily tasks, set reminders, and add items to the calendar. Now, with the premium version, you get access to location-based reminders, customized recurring tasks/events, task color codes, unlimited attachments, and more.

Which tool should you use?
You don’t need anyone to tell you that there are plenty of options available at your disposal. And keeping the number of task management solutions available out there, here are a few suggestions to decide which tool is right for you:

Go for the free trial before you buy it
Look for features that you will actually need
Seek opportunities for customization
Pick a tool that is integrated smoothly with other systems and processes
Read user reviews

Conclusion
The dynamics behind running a business and managing projects has changed. In today’s business world, you need to equip yourself and your team with the best technology and tools in order to hit the present goal.

This article highlights one of the most essential tools that you will need, a task management tool. Use the above list and tips to identify the right task management tool that fits your projects and requirements. There are plenty of other tools and apps available in the software industry. So, if you are familiar with a tool that we can add to our list, tell us about it in the comment section below.

Vartika Kashyap is the Marketing Manager and has been one of the LinkedIn Top Voices in 2016, 2017 and 2018. She is also a contributor at Business.com, The Next Web, YourStory, and Huffington among others. Her articles mainly revolve around productivity, leadership, and common workplace events. She also loves to read and travel to new places.

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